Accounts Payable Specialist Job Description Template LinkedIn Talent Solutions

accounts payable manager

It’s designed to attract enthusiastic, strategically-minded individuals who know that accounts payable can be more than just someone who manages invoice-to-pay processes. Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices. Verifies invoices for quantity, unit pricing, extensions, and applicable discounts.


This classification is assigned to the Miscellaneous bargaining unit for labor relations purposes and is subject to overtime assignments. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience. To write an effective accounts payable clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable clerk job description templates that you can modify and use.

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Prepares monthly management packs by ensuring that all month-end inputs have been captured. Ensures that payment requisitions are correct before payment by checking for accuracy, authenticity, completeness and credibility of supporting documents. Active Listening— Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

What are the three basic functions of accounts payable?

  • Ensure controls by having invoices approved by a different person than the person paying the invoice.
  • Ensure timely approval for processing of invoices.
  • Document any issues.

The web-based system can be used on any device with an internet connection. This ensures your clerks can work in-house or telecommute from home or while on the road for a conference or other event. We saved more than $1 million on our spend in the first year and just recently identified an opportunity to save about $10,000 every month on recurring expenses with Planergy. Updates job knowledge by participating in educational opportunities.

Key Abilities for Accounts Payable / Accounts Receivable candidates:

Oversees the reconciliation of bank and credit card Accounts Payable Job Descriptions and general ledger journal entries by monitoring all accounting systems in place. Validates notable variances in journals and balances for management action by checking the correctness and completeness. Performs analytic review of bank balance changes by comparing bank account movements to prior balance and compares results with actual bank statement balance. Monitoring— Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. Language— Knowledge of the structure and content of the language used in the workplace including the meaning and spelling of words, rules of composition, and grammar. Calculate costs of materials, overhead and other expenses, based on estimates, quotations and price lists.

  • Performs analytic review of bank balance changes by comparing bank account movements to prior balance and compares results with actual bank statement balance.
  • Accounts payable clerks usually receive, open and log invoices, as well as get approval to pay invoices from department heads when necessary.
  • Operates personal computer, word processing software, spreadsheets, light database functions and performs Accounts Payable and Payroll functions on mainframe computer.
  • They might typically handle utility bills, product or inventory invoices, employee expense accounts, and reimbursements.
  • With this popular job site, you can enhance your brand and advertise your open position to a wide audience of motivated, qualified candidates.
  • Operate computers programmed with accounting software to record, store, and analyze information.

Let them know how to submit their and resume, or who to contact at your company to apply for the position. While accounts payable is the amount of money a company owes its vendors, accounts receivable is the amount of money owed to a company from its customers. AP is a current short-term liability and AR is a current short-term asset. Accounts payable is a current liability that a company received goods or services on credit from vendors. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

Accounting Systems

An ideal candidate must have a good understanding of payments, the accounting process, and budgeting. You must also be capable of handling supervisory tasks when necessary. Top 7 accountant interview questions with detailed tips for both hiring managers and candidates. Our innovative and growing company is hiring for an accounts payable clerk. Because of the unique value this position provides the business, accounts payable specialists have enormous growth potential for aspiring finance and accounting directors, controllers.

accounts to ensure

The Accounts Payable Analyst looks to ensure efficient and accurate payables processes or AP workflow. The supplier relationship is critical to the company’s ability to execute its corporate mission and grow in a scalable way. Additionally, the AP Analyst is charged with near-time analysis of corporate spend, further adoption of new technologies, and overseeing the entire supplier payment cycle. As stated earlier, there are different job titles under the accounts payable department, and depending on it, the salaries of these professionals differ accordingly.

I am a Candidate

The better you describe the responsibilities, the more likely it is you’ll find the right person for this role. Candidate Sourcing Easily source candidates from channels such as LinkedIn, job boards, your career page, referral program, resume import, and more. Strong interpersonal and communication skills to interact with employees, superiors, and customers. Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness. From filling urgent job openings to developing long-term hiring strategies, our team is here to help.